Occasionally a wedding needs to be postponed due to circumstances that mostly out of the wedding couples control. In recent years postponements have become even more common while the world sees itself in a global pandemic dealing with Covid-19.
If you find yourself in the unfortunate position of needing to postpone a wedding, then figuring out where to start with replanning your wedding can be overwhelming.
Here we cover everything you need to know about how to change the date of the wedding for you, your guests and your vendors so that that you can look forward to that new date as soon as possible without the stress.
- The first steps
- How to communicate
- Postponement wording
- Wedding venues
- Wedding vendors
- Wedding party
- Wedding insurer
- Marriage license
- Honeymoon plans
- Next steps
- Final thoughts
The first steps
Depending on the timing and available dates, you’ll either be able to book a new wedding date or not. It’s not uncommon to need to tell guests a postponement is happening, but not have a new date to give them.
With wedding planning, there is always a big juggle because you are working with so many different people. The important thing is communication, and doing this as soon as possible. You’ll need to liaise with a number of people when rescheduling.
How to communicate
As soon as you know that your wedding date is changing, let your guest list know. Some brides prefer to have a new date to be able to share, and that is perfectly fine too. If you are unable to quickly set a new date, you let your wedding guests know as soon as you can so they can cancel or change their plans. There are different ways to let guests know.
You can update this on your wedding website, and send your guests an email or make phone calls. Sending an email to guests letting them know you are postponing (and a reason if you feel this is appropriate) is perfectly acceptable. This can then be followed up by mailing a change the date card once the new date is set. Stick to your chosen wedding theme for this card to keep it all cohesive.
If you don’t want to shell out for a whole new set of physical invitations, you can send a digital wedding invitation version in the same style. In that regard, if you use social media to talk to your guests, you can use this as an avenue to announce the postponement too, but a follow-up email will ensure that each guest has definitely received the message.
Suggestions for wording on your announcement card include:
- In lieu of the current situation, we are changing our wedding date to …
- Save our new date! We’ll send more details soon but in the meantime …
- We’ve changed our wedding date and can’t wait to celebrate with you then.
- We hope your dancing shoes can wait a little longer; our wedding is postponed until …
Don’t forget to include the new date, time and other details on the announcement card too.
If you want to keep the same venues for a future date, this is one of the first things you’ll need to book again when deciding on an alternate date. Not all the original vendors may be able to commit to the new date but deciding which vendor is important to you and this will help you decide the date.
Often the wedding venue is the biggest decision so it makes since this is the first step. Ask the venue for at least 3 potential new dates to consider, so you can match this with the other wedding vendors.
Send an email to all your booked wedding vendors. This includes the caterers, cake makers, photographers, videographers, make-up artists, wedding band, DJs, accommodation booked, and so forth. Not all in the vendor team will be available after the date change and you may need a new vendor for some areas of the wedding.
Check the contracts you have with each vendor and the fine print in them surrounding postponing. Usually, the vendors will want to ensure you get your dream wedding and will help you work towards a positive outcome. However, there may be some non-refundable fees and deposits. If you’re postponing within a short time frame, cake, flowers, and food may already be ordered and made.
After all, they are often small businesses trying their best, and as unfortunate as your postponement is, it’s not their fault. Check your vendor contracts and see what clauses there are regarding the postponement.
Some vendors may not be available for your new date yet the deposit paid previously is not refundable. Though this can feel very frustrating, understand that it is not the vendor’s fault as they didn’t choose to change the date.
If your vendors are available for the new date, double-check if any of their fees have been increased or if travel charges have increased, or if other changes are needed. The new date chosen may mean the flowers you previously wanted are out of season, or the menu needs to change depending on seasonality.
Check in with your wedding party to see if they are still able to a be a part of it with the new date. It could be that the original date worked but now the later date means one of your bridesmaids or groomsmen has to pull out.
If you have a wedding insurance policy, it often covers expenses incurred with a cancellation or postponement of your wedding day. Some policies cover expenses incurred for rescheduling the wedding within a certain time frame.
Check with your wedding insurance company to see what your policy has covered.
A marriage license usually expires within 2-3 months after being issued so if your new date is not within this time you will need to reapply for a marriage license.
Accommodation and travel costs associated with your honeymoon will also need to be postponed.
While it is disappointing and a difficult decision, postponing your wedding is something that you have decided is the best decision for you both. On your original wedding date, make sure you take the time to acknowledge this by doing something little with your fiancé.
This could be a bottle of wine and a movie, a walk in the park, or going out for a coffee. You’ve still got your big day to look forward to, and that’s what really counts.
If you purchased items for the wedding with your original date already printed on them (coasters, signs, or table numbers), it can a nice token to leave them as-is and present them on your new date. This way you can still acknowledge the original date with your guests.
Having to postpone a wedding is never something you want to do and unfortunately it has become more common while being in a global pandemic with Covid-19.
Whatever the reason is that you may need to postpone a wedding, this guide should help you with everything you need to do.
Hopefully you are now able to have your dream wedding organized for a future date and you can enjoy that special day.